GENERAL RULES
& REGULATIONS
ACCESS TO STUDIO PRICING
To see studio pricing, packages, discounts and other information please FILL OUT THE FORM on our website.
Once subscribed, there will be a 48-72 hour review. If accepted. you will receive a access code through email.
REGISTRATION & PAYMENT
All Entries must be submitted online through the DanceBug? account.
Studio are accepted. No independent entries allowed for competition. Dancers must be registered under their studio.
Entries are accepted on a first come/first served basis and are limited to time availability for each event.
We also reserve the right to move locations if necessary.
All entries MUST include the correct names and ages of all participants. It is very important that each roster be entered/updated with dancers correct PERFORMANCE LEVEL. THIS WILL NOT BE ABLE TO BE CHANGED ONCE REGISTRATION IS CLOSED.
Collide Dance Experience reserves the right, when necessary, to move a competition site, cancel or expand a competition to a multiple day event
Collide Dance Experience wants to bring the best and most memorable events for 2024. As we plan our events having an accurate amount of attendees will assist in everything running smoothly. CDE have implemented a deposit per routine entry. This deposit is non-refundable and non-transferable to another city/event.
The Pre-Reservation deposit is required no later than 15 days after reserving your spot..
Late registration is only accepted by approval of the directors.
Payment in full is due 45 days before the event.
You may edit, add or delete entries until we lock the event. You will receive an email a day or two before that happens, encouraging you to check your entries for accuracy. Schedules are normally sent out about 10 days before the event. NO CHANGES WILL BE PERMITTED AT THE COMPETITION.
The deadline for competition changes is 10 days prior to the event. No changes will be accepted after this date or at the event location.
Refunds are only given for a valid reason. Proper verification at the discretion of Collide & it’s Directors will be completed in order to determine if a refund is due. Every situation is different, so we treat each one as such.
If a natural disaster occurs during the event Collide Dance Experience will not issue a refund of fees. Collide Dance Experience reserves the right to postpone until such event can resume.
EARLY BIRD RATES
In order to receive the early bird rate, all entries must be submitted online and PAID IN FULL by December 6th.
EARLY BIRD RATES DEADLINES
JULY 18TH - 18% OFF
AUGUST 15TH - 15% OFF
SEPTEMBER 10TH -10% OFF
OCTOBER 5TH - 5% OFF
OCTOBER 6TH - DECEMBER 6TH (STANDARD/EARLY RATE)
DECEMBER 7TH ONWARD (LATE)
FULL PAYMENT
All entries must include payment IN FULL to be fully registered.
Special need dancers attend for free.
FORMS OF PAYMENTS INCLUDE:
ZELLE TO: CollideDanceExperience@gmail.com
(YOU MUST ADD A MEMO OR YOUR PAYMENT WILL BE REJECTED)
Ex: Payment for ABC Studio, Houston Location
PAYPAL TO: CollideDanceExperience@gmail.com
(YOU MUST SEND AS "FAMILY & FRIENDS" AND ADD A MEMO OR YOUR PAYMENT WILL BE REJECTED)
Ex: Payment for ABC Studio, Houston Location
CREDIT CARD (Visa, Master Card, Discover, American Express)
All payments made less than 21 days before the event MUST be made digitally through the portal using a credit card.
Returned checks will automatically be turned over to a Collection Agency and you will not be allowed to submit payment by check going forward.
No personal checks, cash or credit card payments for entries will be taken at the event and any unpaid entries will not be allowed to perform.
All fees are in United States Dollar
FAMILY ENVIRONMENT
All CDE events are family friendly events. We have set some sort of standard to make sure inappropriate routines are penalized or disqualified. Each judge's score sheet has a check box on it, labeled "This routine might NOT be family friendly". There will be a 10-point deduction for each judge that checks this box, from the routine's total score. If all our judges check the box, the routine will be disqualified. If you have any questions, please email us.
DRESSING ROOMS
Dressing rooms will be assigned prior to every event. All studio owners, parents, dancers & performers and all belongings must remain in your assigned dressing room area. Collide Dance Experience cannot be responsible for any items left in the dressing room during or after the event. There will also be a designated area for boys and men. We ask that each studio owner and parent ensures that their designated space is neat and all items are collected. Any special request should be made through email at CollideDanceExperience@gmail.com
PHOTO & VIDEO PACKAGE
Collide Dance Experience offers an all-inclusive media package for our 2024 Tour.
NO VIDEO & PHOTOGRAPY
The use of electronic devices for photography and videography is STRICTLY PROHIBITED during all CDE performances as well as inside dressing rooms and restrooms. Failure to comply with this rule may result in a point deduction to the performance being recorded and/or photographed as well as confiscation of the recordings and/or photographs. In addition, any spectator that fails to comply with our No Photo/Video rule will be escorted and removed from the event. It is the responsibility of the Studio Owner/Director to inform their students and parents of the NO Photo/Video rule. All participants grant permission for CDE to use photography and videography of their performances for promotional purposes including advertising, publicity and posting on social media outlets.
STUDIO OWNER/TEACHER VIP LOUNGE
At each event, all Studio Directors and Teachers will have a special space to lounge, enjoy a quiet moment with some refreshments.
They will also have VIP seating in the first 2-3 rows of the theater or auditorium.
SAFETY & SECURITY
Collide Dance Experience, Collide Talent Productions and the hosting facility are not responsible for any kind of damage, loss or injury sustained by participating contestants or spectators or their property while attending any area of the venue premises.
Contestants competing take certain inherent risks when involved in any physical activity. Participation in this competition indicates the acceptance of such risks by the performers. Therefore, upon registration to any CDE event, it is agreed that participants will not hold Collide Dance Experience, its directors or employees responsible for injuries that occur or illnesses that may be contracted during the competition event.
All dancers under the age of 16 who are registered with Collide Dance Experience must be accompanied by an adult of legal age. Studio Owner/Directors agree to adhere to the Release of Liability Clause which is completed during the registration process.
Due to CDE being a public event, we encourage all attendees to:
· Supervise children at all times
· Be responsible for personal belongings
· Be aware of surroundings
· Inform a CDE employee of unsuitable or suspicious activity
· Stay safe and have fun while attending CDE events
If a participant of Collide Dance Experience needs first aid attention, please see a CDE Staff member at the registration desk.
CDE COMP WRISTBAND
All our events take place in public spaces, so we would like to ensure a level of security and safety for our dancers and staff. ONLY friends and family of participating dancers can gain access to the audience.
Any spectator (parents, family, and friends) viewing any of our Competition Events in person must have a CDE COMP WRISTBAND to enter the main stage.
Please Note: All Participating dancers and studio staff attending, DO NOT need a CDE Comp Wristband.
To Obtain the CDE Comp Wristband prior to the Event in your city, studios can go into their DanceBug account (Under Add On’s) and select the quantity needed.
THE CDE COMP WRISTBANDS ARE FREE AND CANNOT BE USED TO OBSERVE ANY INTENSIVE WORKSHOP, CLASSES OR GALA EVENTS.
OTHER GENERAL INFORMATION
A typical CDE 3-day regional Competition, Intensive & Pageant weekend runs from Friday to Sunday. Studios and participants will have the opportunity to participate in a welcome show, intensives, competitions, studio showcases, class auditions, celebration of studios parade and The Collide Awards Gala. We offer engaging, fun and creative intensive classes across multiple dance styles. Each Dance Studio that attends Collide Dance Experience will be highlighted throughout the weekend and leave feeling a part of CDE family. We won’t start any of our events earlier than 3:00pm on Friday and end by 10:45pm. On Saturday we will begin at 8:00am and end by 10:45pm and Sunday begin at 8:00am ending around 6:30pm. Collide Dance Experience has 7 Divisions & 4 levels. All Solo Title “Dancer of the Year “, doesn’t have levels. DOTY contestants can be from a studio or independent. All scholarships winners will be highlighted on stage at The Collide Awards. Classes in Many Styles: Jazz, Contemporary, Ballet, Hip-Hop, Acrodance, Tap, Ethnic, Musical Theatre, Ballroom, & More! Studios can choose to be a part of the intensive workshop and/or competition as well as Collide Global Talent Pageant. STUDIO OWNERS & TEACHERS workshop classes are offered. Our 3–7 year olds will have a special performance piece to showcase at our The Collide Awards. All CDE ages (Intensive, Competition & Pageant) are determined as of January 1, 2024. For example: Ages for November 2023 events will be as of January 1, 2024, and ages for April 2024 events will be as of January 1, 2024. To reach the average age of an entry, add all the ages together and divide by the number of dancers in the entry. When averaging ages always DROP THE DECIMAL POINT. For example, if a routine average is 12.7, you would drop the decimal, therefore the routine would compete in the 11-12 yr. old age category. The average age of each entry must not drop more than one age division below the age of the oldest dancer in the entry, regardless of the actual average age. Example: an entry contains dancers ranging in age from 8-16, the entry may not compete younger than the 13-15 age category (one division younger than the oldest dancer who is 16 years old) Any routine with a dancer 20 years of age or older must compete in the Open age division (20+) regardless of the average age of the routine. Names, ages and date of birth of all dancers must appear on the entry form or it will not be accepted. All competing dancers must be prepared to present a birth certificate should a question arise. Judges reserve the right to change the performance division of a number if they feel it is incorrectly placed. Tots, Petites & Minis routines will not be scheduled after 8:30pm. Juniors, Teens & Senior routines will not be scheduled after 10:30pm. Whether uploading your music or bringing a Flash Drive to the event, ALWAYS have a back-up in another format (like an iPod/iPhone) just in case. All group competition routines must be entered under the studio’s name. Judges may stop a number in progress and request that it be repeated. If our equipment fails, the studio may choose to continue or to re-do the number. The performance must continue or withdraw if the performers' equipment fails. If a soloist receives a 1st Place award in one COLLIDE city, they are unable to compete for overall (even if a different solo) at any other COLLIDE city for the remainder of the season. Soloist can register to perform a solo piece however, that piece won’t be scored for overalls. Competing dancers should be ready 60 minutes prior to their scheduled competition time. The Competition may run early, and each dancer will be expected to perform at an earlier time. Also, please keep this in mind if you are leaving the theatre and plan on returning for the awards. CDE reserves the right to change all rules and regulations at any time without notice. All questions that arise are resolved at the discretion of the Directors. Collide Talent Productions & Collide Dance Experience do not allow teachers or studio owners to solicit dancers from other studios at any of our events. The first offense will result in a warning. If any additional offenses occur, the studio will not be permitted to attend any future events. Soloists to Group Divisions will have their own Overalls. Judges reserve the right to move up or down a group. This is only done if at least two judges feel a dancer or group should be in the higher or lower level. There will be one Title winner per division age for the DOTY competition. There will be up to two Collide Global Talent Pageant winners per division age. We will crown a Mr.& Miss for each division. Studio owners please select the appropriate division/age in the registration system for each dance. The intensive workshop fee includes a minimum of 10 class hours over the course of a 2 or 3-day weekend. Professional dancers are welcome for the intensive workshop, and can participate in the competition. All professional dancers can only compete in the ProAm (20+) Shooting Star category. CDE considers a "professional" to be anyone that derives more than 50% of their income from dance. For Studio registrations, if a routine is removed before the 45-day deadline, the deposit can be applied to the remaining balance for that city/event only. This decision is to prevent last-minute cancellations and give opportunities to all studios and dancers.